The Task Card System
Explained
Materials
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Task Cards™
Transparent Task Cards act as the vehicle to migrate tasks. Organize tasks into groups such as am/pm tasks, work, home, cleaning, etc. The convenient credit card size allows for storage in agenda pockets or bring them on-the-go in your wallet.
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Task Tabs
The star of the show! Removable and reposition-able translucent page flags used to tentatively plan, create custom task lists, and more when labeled with our Task Stickers.
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Task Stickers
Clear text labels organized by category intended to label Task Tabs to create removable and reusable tasks.
Usage + Purpose
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1. Tentative Planning Strategy
As a planner perfectionist.. there's nothing worse than having to cross off plans. But change is inevitable.
Utilize the Task Card System to plan your day while giving you the freedom to move plans around as the day or week changes.
Instead of crossing out items on your schedule, pre-plan with removable Task Flags to create a free flowing outline. If your plans change, simply move the page flag to reschedule. When you're ready to set your plans in place, go ahead and put it in writing.
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2. Repetitive Tasks
When you fall into a routine, planning certain tasks can feel.. repetitive.
If you feel like you're rewriting the same day over and over again, switch to the Task System. Place the task wherever it fits into your plan, then simply remove + reuse it again the next day!
This works great for everyday tasks that you don't want to write in each morning, but still want to leave yourself a reminder. For example.. emails!
This can also save precious time in the morning or at night when creating your daily plan. If you have multiple repetitive tasks, it may take less time to move the page flags than writing in each task.
Or skip that step all together and use the card for your AM First Actions List. Organize tasks from most important to least important or in chronological order. Glance at your Task Card each morning for a quick reminder.
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3. Routine Building
Task Cards can be used as a reference for daily, weekly, and monthly tasks.
Keep them in the front of your agenda or on your desk to remind yourself of important to do's and reference them often to help build a routine.
Making sure they are visible in your agenda or workspace will give you that consistent reinforcement you need to adopt your desired habits.
Get The Guide
Everything you need to know about assembling and using your MadyPlans x CASAVICI Task Cards can be found on the Task Card Guide.
How It All Started..
The Background
The Task Card System is a planning method I started using in 2018 to save room in my pocket size planner to avoid rewriting the same tasks over and over again.
I labeled reposition-able page flags with my weekly/daily tasks and used them to pre-plan in my agenda before the pen. I also used the task flags on my inbox dashboard for reminders and started using the cards to categorize my tasks into groups.
Organizing my tasks into categories like home, office, cleaning, etc onto credit card size transparent task cards helped me migrate my tasks from my pocket planner to my A5 Agenda so I could use them in whichever planner I happened to be in.
The cards acted as a vehicle to move categories of tasks around my agenda. By grouping actionable tasks together in chronological order, I found that I naturally started developing long-lasting routines.
Soon, I was using them mainly for reference, and they added an aesthetically pleasing way to functionally decorate my agenda. Having my routine consistently reinforced each time I opened my agenda helped me to solidify habits and plan more efficiently.
Today, I continue using them for tentative planning, for reference, and for maintaining my routines.
FAQs
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Task Cards + Task Flags can be used for weeks, months, or even years depending on a few factors, like how they are utilized, how often page flags are removed and repositioned, how clean they are kept, and if any damage occurs.
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To get the most out of your Task Card System, always be mindful of the page flag direction when sliding into agenda pockets to avoid creasing. Ensure surfaces are clean and free of dust + debris before positioning your Task Tabs and handle with care.
I still have Task Cards I made in 2018 in excellent working condition! However, with any fragile paper product, there can be wear over time.
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Task Cards can have many uses, but above all else, they are a great way to build upon an organization system to solve these common issues in planning.
Change of Plans: If you’ve noticed your plans change often and you find yourself crossing out plans, Task Cards offer a proactive approach to your planning. Pre-plan with removable Task Tabs so your plans can flow freely.
Repetitiveness: Some tasks are done daily or weekly. When you’re in a smaller agenda, like pocket size, every bit of planning space holds value. Save space on your inserts and save time by simply reusing your pre-made Task Tabs. Make your removable list on your inbox or on your front dashboard so you can reference your tasks, but save your inserts for day specific notes.
Creating a Routine: Organizing your Task Cards into categories can help you create habits and establish new routines. Keeping them in the front of your agenda or at a glance in your workspace will reinforce those habits.
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The MadyPlans Task Card System™ can be found at CASAVICI, my new line of planning + home organizational tools. Go to casavici.com and view our current collections.